IN THESE DAYS OF THE INTERNET, social media and far-flung staff, meetings are more important than ever, because they re-create personal communication and team building, and encourage idea sharing.
Planning successful meetings requires knowledge of the site, connections with on-site staff, experience in producing similar events, understanding of the client's goals and objectives, ethical behavior, and a fresh, creative approach to keep things working together.
We know the people, places, and time-savers that keep costs low, and meeting satisfaction high. It's not that you can't do this yourself, but why would you, when we've got 30 years of business contacts and site visits that can put you ahead of schedule and under budget?
SMC ... a centralized source of services to assist with any meeting. Our staff can complement your staff to respond quickly and professionally in arranging your meeting.
If you represent a government agency, click here to view a summary of our Capabilities Statement.
|Site Selection & Negotiations
||Through our network of industry contacts worldwide, SMC can communicate your meeting's specifications to appropriate hotels, conference centers or non-traditional facilities and notify you quickly of the facilities that will meet your group's criteria. SMC can negotiate a package of low rates and superior service to guarantee a successful meeting.
|Meeting Requirements Analysis
||Given the special requirements of your meeting, SMC will recommend appropriate meeting rooms, set-ups, audio-visual equipment and food and beverage menus that will serve the meeting's needs and still remain economical.
||All staff members of SMC strive to understand your financial constraints and assist with developing and maintaining a meeting budget.
||SMC uses the CVENT registration system to facilitate the registration process before, during and after the meeting.
||SMC can provide staff to assist your organization's staff on-site with registration or management of the facility's service.
||SMC handles the logistics of each meeting, putting together our own "black book" covering the details that must be just right, from room assignments and registration to copies of menus and agendas.